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[e-drug] Vacancy: i+solutions Procurement Specialist with Knowledge of Indoor Residual Spraying

E-DRUG: Vacancy: i+solutions Procurement Specialist with Knowledge of Indoor 
Residual Spraying 
---------------------------------------------------------------------------------------------------

i+solutions is looking for a Procurement Specialist with Knowledge of Indoor 
Residual Spraying (IRS) 
(fulltime, based in Woerden, the Netherlands).
The job description is specified below, is also available at 
http://www.iplussolutions.org/en/content/procurement-specialist-irs. 

Interested candidates, please send your CV, along with a cover letter, 
detailing relevant experience, via e-mail to: hr@iplussolutions.org, subject 
'Procurement Specialist'�, or to: i+solutions, 
attn. HR Department, Polanerbaan 11, 3447 GN Woerden.

--------------------------------------------
i+solutions is an independent international not-for-profit organization, 
specializing in pharmaceutical supply chain management for low and middle 
income countries. We offer high quality integrated supply chain and consultancy 
services for HIV andAIDS-, Malaria-, T.B.-treatment and for Reproductive Health 
activities through Innovation, Information Technology, creativity and effective 
execution. 

We help to meet the needs of countries and organizations by supporting them 
taking greater responsibility for their procurement, capacity building, and 
facilities and systems, to increase self-sufficiency in local pharmaceutical 
supply chain management. Our key areas of expertise include: 

- Procurement & Supply Services 
- Training & Consultancy Services 
-  Innovative Projects 

i+solutions is a young and dynamic organization located in Woerden with a local 
office Washington DC. 
In Woerden we employ about 70 persons and work with sub-contractors across the 
globe. 
Our clients include international organizations such as WHO, UNFPA, Ministries 
of Health and of Foreign Affairs, USAID, the Global Fund, UNITAID, NGO's and 
private companies. 
We are the major pharmaceutical procurement partner in the US Government-funded 
PEPFAR program and the Pooled Procurement Mechanism (PPM) for the Global Fund, 
with a total yearly procurement volume over 300 million USD. 

As a result of our growing international activities we are looking for a: 
Procurement Specialist with Knowledge of Indoor Residual Spraying (IRS), 
(fulltime, Woerden)

The Procurement Specialist is responsible for the management of procurement 
requisitions for health-related under the PPM, ensuring that procurement 
policies and operating procedures are followed in the purchasing of quality 
assured commodities to target timescales at a competitive price. 
Responsibilities include market research, preparation and issuance of RFP's, 
tenders, purchase orders, negotiations, and administration of awards. 

Key Responsibilities
• Manage the procurement process for a portfolio of developing countries under 
the PPM projects including international procurement and tendering.
• Facilitate the management of relationships with major suppliers for timely 
performance of the procurement process in the acquisition of quality assured 
commodities.
• Work under the direction of the PPM Lead Procurement Specialist in the 
preparation and execution of contracts mechanisms, including purchase order and 
major framework agreements with vendors (IQC/BPA).
• Work closely with the Quality Assurance Manager on product specifications and 
other product quality issues, and to ensure that all commodities procured under 
this contract meet the appropriate USG or Global Fund standards for quality, 
efficacy and safety or other such appropriate standards.
• Works closely with Supply Delivery Coordinators to ensure products get 
delivered in accordance with PO terms and conditions.
• Adhere to established procurement policies and standard operating procedures.
• Perform procurement duties in a transparent and ethical manner.
• Work in a multi-cultural and multi-language environment to conduct 
international procurement activities.
• Identify issues with day-to-day procurement processes and proactively resolve 
and/or communicate the issues to management in a timely manner, as needed.

Procurement
• Procure health goods and equipment in compliance with donor regulations, end 
user requirements and appropriate procedures and standards of ethical 
procurement as well as applicable donor regulations.
• Responsible for executing orders and maintaining data accuracy from point 
order inquiry is assigned to procurement specialist to point of delivery per 
respective INCO terms.

Sourcing
• Clarify specifications with client/technical specialists to fully understand 
requirements.
• Identify sources to meet specifications using international sources.
• Ensure all commodities meet quality standards and pass GF/USG/FDA tests of 
Quality, Efficacy and Safety.
• Coordinate procurement activities of PPM in liaison with the recipient 
country teams and internally with other units SDC, F&L, Accounts Payable, 
Finance etc, as necessary.
• Adhere to the 'request for waiver' process as necessary.
• Contribute to PFSCM products registration status database, appraise supplier 
performance and manage the relationship with suppliers.
• Ensure compliance with Global Fund QA policy/WHA guidelines for commodity 
procurement.

Bidding
• Prepare and issue tender documents.
• Evaluate tenders taking into consideration relevant criteria and ability to 
comply with terms and conditions.
• Make recommendation and confirm order with the client as appropriate.
• Negotiate price reductions with suppliers where appropriate.
• Resolve bid challenges in accordance with the PFSCM Standard Operating 
Procedures.
• Ensure the entire procurement processes are documented and filed 
appropriately per PFSCM Standard Operating Procedures.

Contract Management
• Prepare contract/purchase order.
• Review supplier invoices for completeness and accuracy to ensure expeditious 
payment.
• Resolve post contract complaints and issues and file incident reports where 
applicable in a timely manner for review and resolution.

Client Relationship Management
• Maintain a positive on-going relationship with the client and all 
stakeholders, keeping them informed, responding to needs and developing 
solutions.
• Other duties as assigned.

Qualifications
• Bachelor's Degree logistics, management, public health, business or other 
related area.
• Post graduate business/professional procurement qualifications desired..
• 3 or more years of procurement experience.
• Knowledge of procuring Indoor Residual Spraying (IRS) is a must.
• Experience in international procurements.
• Strong organizational skills and ability to perform multiple tasks 
simultaneously, set priorities and work in a team with diverse cultural 
backgrounds.
• Excellent written/verbal communication and interpersonal skills.
• Excellent client management skills.
• Experience in the Health/Pharmaceuticals procurement sector is a plus.
• Team player who is also able to work independently and handle conflicting 
priorities while maintaining consistent, quality performance standards.
• Exposure to ERP systems would be beneficial.
• Experience in public health commodity procurement is a plus.
• Fluency in oral and written English is a must, French, Spanish or Portuguese 
language skills is a plus.
• Strong computer skills, including sound knowledge of Windows and Microsoft 
Office applications including Outlook, Word, Excel and PowerPoint.
• Analytical capacity and insight into business processes, both in the industry 
and in the business policy arena.
• Must be eligible to work in The Netherlands.

Background
The Partnership for Supply Chain Management (PFSCM) brings together multiple 
private sector, non-government and faith-based organizations that are among the 
most trusted names in supply chain management and international public health 
and development in the world.  PFSCM has been recognized internationally for 
its work to save lives through stronger public health supply chains; the 
partnership won two supply chain distinction awards from the European Supply 
Chain and Logistics Summit in 2010 and was a finalist in the 2012 Supply Chain 
Innovation Award Competition sponsored by the Council of Supply Chain 
Management Professionals (CSCMP) and SupplyChainBrain.
The Global Fund to Fight AIDS, Tuberculosis and Malaria is a major financing 
institution in the fight against these diseases in 140 countries. The Global 
Fund selected PFSCM to be its primary Procurement Agent for Global Fund 
principal recipients, under its Pooled Procurement Mechanism aimed at ensuring 
a cost-effective and efficient procurement process that meets all the Global 
Fund standards for a Procurement Agent.  This service provides support to 
countries to resolve procurement bottlenecks and supply chain management 
challenges and to facilitate timely access to pharmaceuticals and other health 
products.  
In addition, PFSCM implements other supply chain management projects with other 
client/donors as appropriate.

Conditions of Employment 
The positions are for a fulltime workweek (40 hours). We offer a dynamic and 
pleasant working environment, attractive salary and secondary benefits. 

Your response
Interested candidates, please send your CV, along with a cover letter, 
detailing relevant experience, via e-mail to: hr@iplussolutions.org, subject 
'Procurement Specialist (with knowledge of IRS)', 
or to: i+solutions, 
attn. HR Department, Polanerbaan 11, 3447 GN Woerden.

The closing date for the application is on Oktober 10, 2014. 

For further general and/or detailed information on the vacancy, please contact 
Mr. A. van Dongen, Director Procurement & Supply Services, or Mr. W. Kreft, 
Operational Manager PPM, at +31(0)348 489630.

Only short-listed candidates meeting the required qualifications will be 
contacted.

No agencies please. 
--------------------------------------------

(Ms.) Maaike Jansen
HR Officer
i+solutions
phone +31 0348 489 652
Email: hr@iplussolutions.org
Website: www.iplussolutions.org
Training <Training@iplussolutions.org>
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