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[afro-nets] Call for Applications: Hosting the Fifth MIM Pan-African Malaria Conference in 2008

Call for Applications: Hosting the Fifth MIM Pan-African Malaria Conference in 
2008
------------------------------------------------------------------------------------------

Call available for download (PDF, Word) at the MIM Homepage: 
http://www.MIMalaria.org 

Deadline for applications: 31 July 2006

INTRODUCTION

The MIM Pan-African Malaria Conference is convened every three years and hosted 
in rotation by African institutions. The first, which was held from 6 to 9 
January 1997 in Dakar, Senegal, registered 166 participants from 21 African, 16 
non-African countries, and 3 international non-governmental organizations 
(NGOs).  Conference participants have since consistently increased both 
numerically and in the diversity of the malaria stakeholders at the 2nd, 3rd 
and 4th Conferences.  The latest Conference that was held from 13-18 November, 
2005 in Yaoundé, Cameroon registered over 1 500 participants from all over the 
world, and its opening session was graced by the hosting country Prime Minister 
and Minister for Health. Other dignitaries included the Regional Director for 
the World Health Organization (WHO) and Director for the Special Programme for 
Research and Training in Tropical Diseases. Besides the 8 Conference plenary 
sessions, there were 32 parallel or break away sessions, 23 symposia, and 44 
exhibitors of health devices. The Conference was covered by over 70 
international journalists, with more than 500 press clips in the international 
media. 

CALL FOR APPLICATIONS AND DEADLINE

Applications are hereby invited from African countries or institutions that 
wish to host the 5th MIM Pan-African Malaria Conference to be held in November 
2008. The MIM Secretariat and the appointed host institution will aim to set 
the dates for the next Conference as soon as possible, with caution to avoid 
collision with other international or national meetings, religious holidays or 
local political elections etc. The deadline for the applications is 31 July 
2006.

INFORMATION REQUIRED IN THE APPLICATION

The applications should among other things provide information regarding 
quantities, capacity, quality ratings and costs for the following facilities 
that will service the Conference:
1. Halls, seminar-rooms, space available for exhibitions and posters
2. Audio-visual systems
3. Simultaneous French English translation 
4. Organization and availability of information technology services 
   a. Help desk, printing, photocopying, etc
   b. Local and international telephone and fax services
   c. Internet services (broadband, preferably wireless)
   d. Lost and found information.
5. Catering services at the Conference venue indicating costs and diversity for
   a. Opening cocktail,
   b. Break beverages and snacks,
   c. Lunch. 
6. Catering services outside Conference venue indicating costs and diversity for
   a. Breakfast,
   b. Lunch, and 
   c. Gala and closing dinner.
7. Airport accessibility and schedules for international flights 
8. Hotels and hostels with an estimate of maximum capacity, services rating and 
room rates
9. Ground transportation and logistics (airport/hotels and hotels/conference 
venue)
10. Social and other attractions for delegates and accompanying spouses 
(excursions, tours, tourist attractions, curio shops)
11. Visa processing modes for general visitors, conference delegates and 
accompanying persons
12. Information on travel regulations to the host country, such as health 
restrictions, recommended vaccines, tips on pre-travel medication
13. Participants in the Conference organization indicating roles for each of 
the following
   a. Affiliated/collaborating international institutions, 
   b. National health research institutions,
   c. Malaria control programme, 
   d. NGOs and commercial firms, and 
   e. National Conference Programme Officer (NCPO) and other individuals
14. Visibility plans
  a. Invitation of VIPs, such as Government officers and other dignitaries;
  b. Banners, conference materials (T-shirts, bags, caps, pens, folders etc)
  c. Press conferences;
  d. Press Kits;
  e. Advertising in international and local media (newspapers, radio, 
television).

NATIONAL COSTS FOR CONFERENCE PREPARATIONS
1. Budget and justification for national costs,
2. Funding sources for national costs

REQUIREMENTS AND EXPERIENCES FOR NCPO 

Submit CV substantiating the following: 
1. Educational background preferably at PhD level,
2. Malaria research experience demonstrated by relevant publications,
3. Oral communication skills demonstrated by presentations at scientific 
meetings,
4. Experience in hosting/convening international scientific meetings,
5. Team player and leadership experience.

Functions of NCPO
Collaboration with MIM Secretariat in making 
1. Contacts for the Conference,
2. Plans with local authorities and institutions, 
3. Media outreach and advocacy, 
4. Bookings for the Conference venue, travel and accommodation
5. Development of fund raising proposals, and
6. Communicating with partners and donors.

The appointed National Conference Programme Officer should be prepared to work 
closely with the MIM Secretariat, initially part time during the period April 
to June  2007 to initiate and lay out the work-plan, and thereafter as the 
workload increases may have to work full time for some months leading to the 
Conference and beyond. The hosting national budget is therefore expected to 
include part and full time salary for the NCPO. 
 
ROLES
The MIM Secretariat has the overall responsibility for organizing the
Conference, and will work in partnership with the selected host institution 

The local Conference Organizing Secretariat/hosting institution is foreseen to 
mobilize resources and funds for:
1. Setting up and maintenance of the local conference secretariat including 
human resources and Internet connectivity, 
2. Convening of the local conference secretariat members/advisory board for 
regular meetings,
3. Arranging of meetings with local press and advertising the meeting,
4. Conduct of national fund raising activities, 
5. Mobilizing of the national community, seeking support for and participation 
in the Conference, e.g. liaising with Ministry of Health and other national 
bodies, WHO Country Representative, public private partnerships, etc

It will be vital for the applying institution to outline suggested 
responsibilities and their cost implications in their proposals.

CONTACT FOR FURTHER INFORMATION AND SUBMISSION OF PROPOSALS:  

Prof Joas B Rugemalila 
Secretariat Coordinator
Multilateral Initiative on Malaria
African Malaria Network Trust
Tanzania Commission for Science & Technology Bldg 

Ali Hassan Mwinyi Road, Kijitonyama
P O Box 33207, Dar es Salaam, Tanzania 
Tel: +255 (022) 2700018
Fax: +255 (022) 2700380
Email: mailto:joas.rugemalila@amanet-trust.org 
Website: http://www.mimalaria.org 

--
Charles L Wanga
mailto:clwanga@amanet-trust.org

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